Student Records and Information

SCTC maintains student records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended. The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school above the high school level. Students to whom the rights have transferred are “eligible students”.

  • Eligible students have the right to inspect and review the student’s education records maintained by SCTC. This information will be available to the student within 45 days of the date SCTC receives a written request for access.  SCTC is not required to provide copies of records unless, for reasons such as a great distance, it is impossible for eligible students to review the records. SCTC may charge a fee for copies.
  • Eligible students have the right to request that SCTC correct records which they believe to be inaccurate or misleading. Written requests must be made to the attention of the Registrar.  If SCTC decides not to amend the record, the eligible student then has the right to a formal hearing. The Dean of Student Services will preside over the formal hearing and all decisions will be final. After the hearing, if SCTC still decides not to amend the record, the eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, SCTC must have written permission from the eligible student in order to release any information from a student’s education record.  However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR  § 99.31):
  • School officials with legitimate educational interest;
  • Other schools to which a student is transferring;
  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • To comply with a judicial order or lawfully issued subpoena;
  • Appropriate officials in cases of health and safety emergencies; and State and local authorities, within a juvenile justice system, pursuant to specific State law.

SCTC may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and the dates of attendance. However, SCTC must tell eligible students annually about directory information and allow students a reasonable amount of time to request that the school not disclose directory information about them. SCTC will notofy eligible students annually of their rights under FERPA. The actual means of notification (special letter, student handbook, email distribution, or newspaper article) is at the discretion of SCTC.

Records (including anecdotal notes) of individual instructional, supervisory, and administrative personnel are the sole possession of the maker and are not accessible or revealed to any other person.

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by SCTC to comply with the requirements of FERPA within 180 days of the alleged violation. Written complaints should be directed to:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605

 

 

Saginaw Chippewa Tribal College - 2274 Enterprise Drive Mount Pleasant, Michigan 48858
Voice (989) 775-4123; Fax: (989) 775-4528